Time Management is an issue that we are all faced with. It’s no secret that at work we’ve all found ourselves slacking off before, typically doing the opposite of what we should at work. As we’ve shifted our gears into the working year, time-wasting activities come into our working days more often. Facebook, online shopping and desk organizing aren’t unusual distractions. However, this blog teaches us how we can combat common distractions at work, and maintain better time management.
1. Know what you’re wasting time on.
It’s ridiculously easy to fall into the trap of picking up your phone to check Facebook or Instagram or Snapchat, falling into the rabbit hole of social media. The survey conducted by Salary.com (https://www.salary.com/2014-wasting-time-at-work/) makes this clear. More then 30% of people admitted to throwing away an hour of their working day to social media and other unproductive work. It’s extremely important that you, individually find out what you’re wasting your time and energy on! Work it out and cut it out. As soon as this is accomplished you’ll be amazed how much more you can achieve at work. And if things such as social media are distracting you too much then just lock away your phone, and only bring it out during your breaks. Because think about it… If you’re spending an hour a day on unproductive work, then that’s 365 hours a year of unproductive work, right? Which is more then 15 total days of your work that you won’t get back.
2. Understand what you need to achieve with your time.
At the start of each day spend just 5 minutes mapping out what you need to achieve with your time. Map out important jobs that need doing and allocate how much time you think it should take to accomplish them. Understanding what you need to achieve throughout your day is an extremely effective method of time management. It allows you to stay more organized during the day, whilst actually achieving all the goals you have set for yourself.
3. Prioritizing meaningful work.
A major part of planning your days is knowing what work you should be prioritizing. Ask yourself: What work is the most important in order for you to achieve what needs to be done? Despite your best efforts sometimes you just can’t do it all. Tasks get thrown at you last minute, and sometimes we simply just forget work that we needed to do. However, recognizing the urgent jobs from the not so urgent jobs, and the important vs the not important jobs is how you’re going to win the time management game at work. A really important part of this is remembering that you don’t have to say “yes” to everything. It’s okay to say “no” or “I can’t” every once in a while.
4. Quit multitasking.
When you have a million things on your schedule and not much time to achieve them it’s so easy to start multitasking and get overwhelmed with work. By multitasking you are actually distracting your mind from the jobs you are trying to achieve. Research has been conducted that outlines it takes up to 25 minutes to regain focus after a distraction. So, why would you intentionally distract yourself from achieving the best possible work you can?
5. Schedule time for breaks.
Each person works differently, with different daily schedules. How often are you blocking out time in your day for a break? Work can get chaotic, so it’s essentially that you have some time to just sit down and clear your mind for 5 minutes. This way you can return to your job with a fresh mind that’s ready to get the job done